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What is Outlook?

Outlook, which was previously known as Hotmail, is a personal information manager & email service offered by Microsoft. Hotmail was acquired by Microsoft in 1996 and became a part of Microsoft Network. In 2012, Hotmail was transformed into Outlook.com.

If you own a Hotmail account, you can now log in from Outlook.com by clicking on the Sign-in button and entering your email & password.


How to create an Outlook Account?

Outlook is an extended version of Microsoft's Hotmail that offers a better user experience, improved security features and much more. Here's how to sign up and access your Outlook account.

Outlook Signup Procedure:

If you switch from Hotmail or Windows Live to Outlook, your email address will not change. If you want a fresh email, follow the steps below to create a free Outlook mail account.

  • First, ensure that your Internet connection is steady, then launch your preferred web browser on your PC (Windows/Mac).

  • Type in “www.outlook.com” into your web browser's URL bar and press enter.

  • Click on the “Create an account” button located at the right side of the “Sign in” button.

  • A new tab will open, enter your desired email address (example yournewmail@outlook.com) and select @outlook.com email extension, then click on the Next button.

  • Enter your desired password (make sure to create a strong one with upper, lower case letters, numbers and special characters) and then click on Next button.

  • Next, you'll see a screen where you have to enter your first and last name and hit the Enter button.

  • After that, you will provide further information such as your country of origin and birthday. You will then click next.

  • Solve the CAPTCHA puzzle and clicking next will confirm that you are not a robot.

  • This concludes the Outlook sign-up procedure, following which Outlook will create an account for you.

How can I add my Outlook Email on My Phone?

Follow the steps listed below to add or set up Outlook email on your Android or iOS mobile device.

  • After downloading and installing the Microsoft Outlook app on your phone, open it and tap on "Add Account”.

  • Next, you'll need to click "continue" after entering your email address.

  • You will enter your password next, for your Outlook email and your Outlook account.

  • If you wish to add a two-step verification procedure, you can provide your phone number.

What is Premium Outlook?

Premium Outlook was a separate premium paid version of Outlook. Microsoft canceled Premium Outlook in late 2017. However, it did add premium capabilities to the Outlook desktop client that is included with Microsoft 365.

Outlook with premium features is included with every Microsoft 365 Home or Microsoft 365 Personal software subscription. The advantages of Outlook for Microsoft 365 include:

  • Each user is assigned a 1TB storage mailbox.

  • Malware detection is now more effective.

  • Ad-free inbox.

  • Ability to compose emails offline and sync them automatically.

  • Custom domain-name for better user-experience.

Outlook for Windows - Features:

An enhanced interface is offered to customers by Outlook for Windows, a redesigned version of the popular email program. Key functionality is easier to access and faster with the UI's trimmed-down ribbon that prioritizes the most frequently used commands.

Furthermore, users may utilize natural language processing-based Outlook's intelligent search engine to scan for emails using common language. Users may rapidly move between many views, including Mail, Calendar, People, and Tasks, for even more efficient job management, owing to the view switcher.

In the end, with the new calendar capability, users may create events directly from emails and suggest meeting dates based on schedules. Overall, the new Outlook for Windows interface promises to improve efficiency, streamline email handling, and enhance productivity.

Simplified Ribbon:

One of the most noticeable features of the new Outlook for Windows design is the simplified ribbon. The ribbon, an Outlook menu system, provides directions for a number of tasks, including scheduling meetings and sending emails. The most often used commands are now at the top of the redesigned ribbon in the new interface, while the less frequently used instructions are hidden in a hidden menu. With fewer alternatives and a more simplified interface, users can find and use the instructions they require faster.

Users can personalize the Simplified Ribbon by adding and removing commands. With this level of customization, users may personalize Outlook to their own needs and workflow. The ribbon also displays instructions that are relevant to the present task since it is context-sensitive. For example, while a user is drafting an email, the ribbon will include icons for text styling and commands for scheduling appointments. All things considered, using Outlook's extensive features is made easy and efficient with the help of the simplified ribbon.

Smarter Search:

Smarter search is an additional significant feature of the new Outlook for Windows user interface. Users may search for emails using normal language since it employs natural language processing. This means that users can just type a query or phrase, and Outlook will automatically evaluate it and provide relevant results, sparing them the hassle of typing specific search words or filters.

When a user puts in "emails from Peter last week" or "meeting invitations from Rachel," Outlook will automatically filter and display the relevant emails. The most relevant emails appear at the top of the search results owing to a feature called "top results" in Smarter Search.

Smarter search is quite useful for people who need to find certain messages quickly among a big number of emails. It is straightforward to search for emails using natural language processing rather than recalling names, dates, or other details. This feature allows users to discover information more quickly and easily. Taken together, smarter search is a powerful feature that improves Outlook's effectiveness and efficiency in handling emails.

New Calendar Features:

The goal of many improvements made to the Outlook for Windows interface is to make calendar management more effective and efficient. Specifically, the new "Board view" is useful since it streamlines day planning by aggregating your tasks, calendar, notes, and advice into a single overview.

One notable feature is that events may be added directly from emails. By using this feature, users may quickly add an event to their Calendar without opening the calendar view or copying and pasting information from emails.

The ability to suggest meeting times depending on individual schedules is an additional useful feature. This application is quite handy for organizing gatherings for a large group of individuals. Users may choose potential meeting hours and attendees; Outlook can then automatically suggest the time that works best for everyone depending on their availability.

Along with improved event data, the new Outlook has a sleeker, more modern appearance. Users may access important facts such as the event location, attendees, and any relevant remarks quickly. You may also change the event information to incorporate additional parameters, such as the time zone or conference call details.

Todo tasks may now be generated automatically by dropping and dragging emails into Microsoft Todo.

Frequently Asked Questions:

How do I access my Outlook Email?

To access your Outlook email, follow the instructions below:

  • Open the Outlook.com sign-in page, and then, select Sign in.

  • After you've entered your phone number or email address, click Next.

  • Enter your password and hit enter.

How much is the Outlook Email?

Microsoft Office is offered as a subscription service called Microsoft 365, which also includes Microsoft Outlook. Microsoft 365 Business Premium is available for $22 per user per month, with pricing choices ranging from free for educators and students.

How to login to the Outlook app?

To log into your Outlook's mail account, follow these steps:

  • Launch the Outlook application, then tap on “Add account”.

  • Enter your email address tap on Next, then enter your password.

  • Tap on Sign-in.

Why is the Outlook Email stuck in the Microsoft Outbox?

The following are some typical causes and solutions. Inadequate or nonexistent Internet connectivity. Check that your device's internet connection is stable and functioning. If there is no internet connection or if it is too sluggish, emails cannot be sent. Problems with the email server. Verify whether the email server you are using is having any problems.

How to unsend an Email in Outlook?

Follow the steps below to unsend an Email:

  • Access the "Sent Items" folder by opening Outlook.

  • To unsubscribe from an email you accidentally sent, double-click on it.

  • Click "Message" and then "Actions" from the top menu.

  • Select "Recall This Message."

How to add BCC in Outlook?

Outlook hides the BCC (Blind Carbon Copy) box by default, so you can't see it while you're creating a new email or responding to one. Prior to sending a blind copy, you must activate the BCC box. These are few steps to follow:

  • Select the Show Fields group under the Options tab in the message you are writing, then click the Bcc button.

  • You may either manually enter the addresses in the Bcc box or choose contacts from the Address Book.

  • When finished, click Send.

  • And that's it! Outlook will now always display the Bcc box while you are writing an email.

How to change Password on Outlook?

To change Outlook's password, follow these steps:

  • Go to "Microsoft Account Security" and choose Password Security.

  • You may be asked to provide a security code to confirm your identity as a precautionary step.

  • After entering your new password and your existing one, click Save.

How to archive Emails in Outlook?

You may manually archive Outlook objects by following these steps:

  • Select the File tab.

  • To use Cleanup Tools, click.

  • Press Archive.

  • After selecting the option to "Archive this folder and all subfolders", click the folder you wish to archive.

  • Add a date under Archive items older than.

How can I change my Outlook View?

Any Outlook folder allows you to create a new view, follow these steps to do so:

  • Select “View > Manage Views > New”, then click “Change View > Current View”.

  • After selecting the kind of view, give your new view a name.

  • Select another choice under Can be used on, or accept the All Mail and Post folders default setting, and then click OK.


To sum up, Outlook.com has taken 1st position as a flexible and user-friendly email service developed by Microsoft, serving personal and business communication requirements. It was started from Hotmail and later owned by Microsoft and now Outlook.com has progressed with built e-mail, calendar, address book, and schedule services flawlessly. The journey from Hotmail to Outlook.com reflects Microsoft's commitment to innovation and improvement, providing users with a modern and efficient email experience.

The Outlook signup process, whether on a computer or mobile device, is straightforward, allowing users to create personalized email addresses with ease. With features like premium subscriptions for enhanced capabilities and business plans tailored to organizational needs, Outlook.com caters to a diverse user base.

Apart from that, the FAQ section covers common questions related to configuring, logging and troubleshooting Outlook email accounts with a smooth and disturbance-free experience for users. In general, Outlook.com maintains its sustainability, legacy of reliability, security, and productivity, authorizing users to communicate and collaborate effectively in the digital era.

Useful Links:

How do I sign up for Outlook email?
How to Sign in Outlook?
How do I reset my password on Outlook?
How to create an Hotmail account?
Is Outlook free to use?