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What Is Outlook?

Outlook, which was previously known as Hotmail, is considered as the pioneer of free web-based email service introduced back in 1995 but wasn't available until 1996. Microsoft bought this email service and then made it a part of Microsoft Network (MSN). Ever since it was purchased by Microsoft, Outlook went through several updates and name changes to enhance its productivity and user-friendliness and then in 2012, it finally became Outlook.com. Today, Outlook has millions of users worldwide.

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Outlook Login Procedure:

The most used email service, both individually and professionally, is Outlook. To view your emails, simply log in to Outlook mail, the process is pretty simple, you can access your's with ease using a web-browser or a mobile application.

Outlook Login from a Computer:

Around the world, professionals prefer to use Outlook on web browsers, and they always start their workday by logging into their outlook.com email accounts. If you are experiencing difficulty logging into Outlook using the web browser, try the steps listed below for a seamless login experience.

You may now create and send emails, set up meetings, and use a variety of other entertaining features to add some fun to your weekday after logging into your Outlook account.

Outlook Login from an Android Device:

These days, it's preferable to install an Outlook app on your Android device to efficiently retrieve your emails and maintain your professionalism. Are you unsure about how to do that? Just complete the following steps:

  • Visit Google Play Store, search for Outlook app and install it.

  • Once installation is finished, open the app and tap on “Add account” and enter your Email address and Password in the relevant fields.

  • Tap on the “Sign-in” button.

Outlook Login from an iOS Device:

Similarly, Outlook can be accessed from an iOS device such as iPhone, to do so, follow these steps:

  • Open the Apple App Store on your device and search for Outlook.

  • Install it and open the app.

  • Tap on “Add account” and enter your Email address and Password in the relevant fields.

  • Tap on “Sign-in”.

Enabling Two Factor Authentication on your Outlook Mail:

Two Factor Authentication adds an extra layer of security on your Outlook Mail. It is basically a security system that requires identification from two different ways out of which one is the password of your mail and other is the text code sent to your secondary mail or your Phone number.

Microsoft Outlook introduced the Two-Factor Authentication (2FA) system in 2013. If you want to enable the two-factor authentication for your Outlook login account, follow these steps:

  • Log into your Outlook Mail account using your credentials.

  • One the upper-right corner, click on your Profile photo and select “My Microsoft account”.

  • On the left-hand side select “Security” beneath the Devices option.

  • Click on “Get Started” on “Advance Security Options”.

  • Now, scroll down and click on the “Turn on” option available in “Two-step verification” block beneath the “Additional Security” block.

  • Read the instructions carefully, and click on the Next button.

  • Select the verification method from a drop-down list, enter the details (email address or phone number) and then click on the Next button.

  • You’ll receive a security code on your selected method, copy the code and paste it in the “Code” field and click on the Next button again.

  • You’ll be asked to log in again once done, you’ll receive a mail from Microsoft stating that “Security info was added”.

  • Congratulations, 2FA is successfully enabled on your Outlook.com account.

Upgrading to Microsoft 365 Premium Edition:

To purchase a subscription from Microsoft 365, follow these steps:

  • Log into your Outlook Account “www.outlook.com” using your credentials.

  • Click on “9 Dots” available at the upper-left corner of the web-page besides Outlook logo.

  • Click on the “Microsoft 365” link.

  • Next, click on “Buy Microsoft 365” and select the plan that you like to buy (monthly or yearly) and then again click on the “Buy Now” button.

  • Read the “Terms & Conditions” carefully, then enter your payment details and click on Save.

Outlook.com Features and Usage

Outlook has been our primary app for organizing our schedules, arranging events, and sending emails for years. Not many of us are skilled Outlook users. We might be shocked at how much time we could save if we considered using some of the features and options we don't use.

Email Scheduling

Outlook allows users to compose emails and set the time they want them sent. Users may change the color of an unread message and its priority to tailor how it is displayed. You may also approach calendar appointments in this manner. It would be possible, for example, to color-code all of your meetings: for example, a dark red for meetings with your supervisor and a yellow for meetings with the rest of the team.

Calendar and Contact Sharing

Calendar sharing is possible on Outlook.com, which can save users time. But, since Microsoft Outlook saves data on your PC, you may still view your emails in it even without internet connectivity. Managing contacts, emails, and tasks is made easy with Outlook.com, which will surely boost productivity for all mail users in an organization.

Activities and Notes

Outlook users may also create meetings, new conferences, tasks, and contacts in a single window. Similar to calendars, lists of assignments and contacts may be shared, which is helpful when working in groups. Users can assign tasks to others and get notified when they are finished.

Keyboard Quick Links

We adore keyboard shortcuts, and when using Outlook, there are a few useful ones to be aware of:

  • Switch Mail: CTRL + 1

  • To access the calendar: CTRL + 2

  • Switch to Contacts: CTRL + 3

  • Switch between tasks: CTRL + 4

  • Create a new appointment: CTRL + SHIFT + A

  • Make a fresh contact: SHIFT + C

  • Launch a fresh message: SHIFT + M

  • Send message: ALT + S

  • Message reply: CTRL + R

Discovering keyboard shortcuts is highly recommended if you haven't used them before; you'll be surprised at how much faster they can help make your day!

Email Signature

Every email we write has a signature at the end. Rather than spelling out your name every time, use Outlook to create personalized ones that include more information than simply your name, such as your phone number, your company's logo, or even a business card. Either manually or automatically, they may be included in each email as needed.

Prioritize work by Flagging Emails

With the flagging tool, you may monitor emails that are sent and received. There are two methods for marking emails as important: one is to specify that you expect the recipients to respond to your correspondence. This suggests that when the receiver opens your email, a flag including a timeframe and a crucial message will appear.

You may create an alert to follow up on a received email in another location. It's helpful when you get hundreds of emails every day. Tagging messages appear in the Tasks, Daily Task List, and To-do parts of the Outlook Calendar.

Auto-Filter Emails using Rules

Color coding of emails and calendar entries can be done based on the sender's identity, recipients, and subject. This helps market and critical emails to be categorized. The manager's emails, for example, may all have red highlights. To do this: use the keyboard keys or select "View > View Settings > Conditional Formatting". You may pick a new color category, add additional colors as needed, and set a shortcut key. Note that, while Outlook calendar events and emails are both available, they have separate rule sets.

Defining Send/Receive Groups

When you use numerous email accounts and calendars, this Outlook function is useful. By default, all accounts are assigned to the Send/Receive group, but you may create custom groups that only receive or send emails from certain accounts.

While not in the Office, Send Automated Responses

Use automatic answers to notify others when you are on vacation, out of the office, or unable to respond to emails. Simply enter the message to be sent and select the start and finish times.

These simple yet very helpful Outlook features will save you a great deal of time. If your goal at work is to become more productive, try incorporating these features and alternatives into your daily routine, and you'll see what we mean.

What is the Difference between Outlook Login on the Web and Desktop?

Microsoft Outlook is widely used by people for email, both personally and professionally. Outlook's desktop and online versions differ in key areas. However, you can use the task and calendar apps in Outlook on the web, but they aren't as tightly linked to your email as they are in the desktop version. This means that establishing tasks and scheduling appointments from your emails may be more difficult on the online version.

However, the Desktop Edition of Outlook provides more connectivity between your email, tasks, and calendar. Emails make it simple to organize meetings and generate tasks from them. This can really assist you in handling and organizing your responsibilities.

Frequently Asked Questions

How do I recall an Email in Outlook?

Go to the Sent Items menu in Outlook before attempting to unsend an email. Next, double-click the message you want to see again until a new window appears. After selecting File, select Info. After that, select Recall This Message by clicking on the Message Resend and Recall option.

Who owns Outlook email?

Microsoft owns Outlook email, which is included in the Microsoft 365 package. Both Gmail and Outlook give an email address and a user interface for accessing your emails. That is, they function as mail servers, allowing you to check your emails from a browser, personal computer, or smartphone.

How to add a Signature in Outlook?

  • Open a new email message.

  • From the Message menu, choose "Signature > Signatures".

  • Under Select signature to modify, select New, then in the New Signature dialogue box, provide a name for the signature.

  • Create your signature under Edit Signature.

How to change Signatures in Outlook?

  • Select File, then Options, Mail, then Signatures.

  • To update a signature, click on it and then make your edits in the update signature box.

  • When you're finished, choose Save > OK.

How to Schedule an Email in Outlook?

  • While writing a message, choose the More Choices arrow from the Tags group in the Ribbon.

  • Under Delivery choices, choose Do not deliver before the tick box, followed by the desired delivery date and time.

  • Click Close.

  • When you're finished writing your email message, click Send.

How do I unsend an Email in Outlook?

  • Click on the Outlook "Sent Items" folder.

  • Double-click the email you want to unsubscribe from or that was sent by mistake.

  • In the top menu, select "Message" and then "Actions".

  • Choose "Recall This Message" from the dropdown menu.

How to share an Outlook Calendar?

  • Using Calendar by clicking the link at the bottom of the page.

  • Select the calendar you want to share by clicking the Share button at the top of the page.

  • Enter the person's name or email address with which you wish to share your calendar.

  • Decide how you would like this individual to utilize your calendar.

  • Click on Share.

How to Block Emails on Outlook?

  • Navigate to the Settings.

  • Scroll to the bottom of the window and click Mail.

  • Choose "Mail > Accounts > Block" or Allow from the left pane.

  • Enter or choose the desired email address or domain under Blocked Senders.

  • Click on Save.

Conclusion:

In conclusion, Outlook.com has taken 1st position as a flexible and user-friendly email service developed by Microsoft, serving personal and business communication requirements. Whether accessible via desktop or mobile devices, the sign-in process is simple, allowing users convenient access to accounts from anywhere in the globe. Furthermore, advanced features like custom domain names, smart search, and ad-free inboxes promote the UX experience. The built-in two-factor authentication features add a layer of security to restrict unauthorized users from logging in with confidence.

Useful Links:

How do I access my Outlook email account?
How can I create an Outlook account?
Is Outlook a Gmail account?
Is your Outlook account the same as your Microsoft account?
Is there a free Outlook version?


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